Organization Background

Reproductive Freedom for All fights for reproductive freedom for every person in every state. We organize and mobilize to ensure everybody has access to abortion care, birth control, paid family and sick leave, and pregnancy discrimination protections.

Our database is an essential tool for our work to organize and mobilize the 8 in 10 Americans who believe in the legal right to abortion.

We maintain two databases: EveryAction for our development data, and MyMembers for our digital and organizing data. Information comes into these databases from a variety of sources, including ActBlue, paid acquisition, and on-the ground organizing. In spring/summer 2025, we will be migrating into a single instance of EveryAction.

Project Overview

The purpose of this Request for Proposal (“RFP”) is to identify a database consultant to support us in managing our database migration (combining EveryAction and MyMembers into a single EveryAction instance) for a duration of no longer than four (4) months.

We are looking for a consultant to provide technical and programmatic support to several departments throughout the migration. Such support will include providing training and technical support as needed.

We are aiming to bring on a consultant during the month of June 2025. 

Consultants should have:

• 4+ years of relevant work experience with databases.
• Deep proficiency with EveryAction/NGP VAN
• Experience with Actblue
• Demonstrated knowledge of Google Workspace, particularly Sheets.
• Demonstrated ability to prioritize tasks and individually manage tight deadlines while handling multiple assignments.
• Sees technical issues as a challenge to solve rather than a set back with sharp attention to detail
• A demonstrated commitment to Reproductive Freedom for All’s values of collaboration, equity, excellence, inclusion, and transparency
• Ability to work independently and as a member of a team.
• Ability to effectively communicate technical instructions to users with varying levels of computer skills or understanding of technical terminology.
• A demonstrated ability and commitment to contributing to a workplace environment in which diversity, equity, and inclusion are valued and supported
• A strong commitment to protecting reproductive freedom.

The consultant will work closely with our Data, Digital, Development, and Organizing teams.

RFP Objectives

Reproductive Freedom for All is looking for a consultant to:

• Upload files and maintain transactions and activities to keep activist and donor databases up to date. Review files for consistency and data hygiene before upload.
• Perform database cleaning to optimize hygiene in the new instance. Handle tasks such as deduping, spam trap identification, standardization, and normalization.
• Perform manual recreation of forms, saved searches, automations, report formats, scripts, and other unmovable data.
• Work closely with database vendors to resolve problems and make change requests. Help staff with system difficulties; submit and monitor support tickets as necessary.  Provide technical support and training related to the usage of databases.
• Assist with data collaboration between multiple departments at Reproductive Freedom for All on various projects

Budget Details

The budget for this project is approximately $6,000 – $9,000 a month for an estimated 10-15 hours of work per week.

RFP Point of Contact and Timeline

Please direct all questions and submit all materials to:

Micaela Tompkins,
Associate Director of Data and Analytics
[email protected]

• May 19, 2025: RFP is sent
• May 28, 2025: Proposals must be received by Reproductive Freedom for All.
• June 6, 2025: Review period closes
• June 13, 2025: Consultant Selected

RFP Questions

About You 

• Please provide the names and contact information of three clients or references with whom you have worked directly and can speak to your work.
• Are you affiliated with a company or team larger than your individual work? If so, how is your team structured?
• Describe your commitment to diversity, equity and inclusion. Provide specific examples that support this commitment.
• Describe your efforts to support reproductive freedom and social justice issues. Provide specific examples of these efforts, for example, have you worked with other progressive advocacy or reproductive freedom organizations?
• Please indicate whether you describe yourself or your company as identified below and whether there is certification/representation at the ownership level in the following categories:
  • Minority-owned
  • Women-owned
  • LGBT+-owned
  • Disabled-owned
  • Veteran-owned
  • Union affiliated

Your Experience and Approach

• Please describe your experience working in EveryAction/NGP VAN, including experience with features such as Online Forms/Targeted Email, contact history, and contributions.

• Please describe your experience maintaining databases, specifically for data hygiene and data sharing.
• Please describe your experience with database migrations, specifically regarding timeline management and reconciliation between systems.
• Please describe your approach to working across teams and how you communicate technical instructions to users with varying levels of computer skills or understanding of technical terminology.